Published November 2, 2021

Scheduler Recurring Meetings

Reference ID: MC295855 | Effective: November 2, 2021

MC295855 – Ask your virtual assistant to schedule dynamic recurring meetings using natural language.

Right within Outlook, customers will be able to email their virtual assistant and request to schedule meetings at a frequency of their choosing.

Scheduler’s dynamic recurring meetings are meant to work around the user’s busy schedule. Traditional recurring meetings in Outlook have fixed schedules that occur at the same time. Recurring meetings scheduled by Scheduler behave differently. To keep your future calendar open and minimize potential conflicts with attendees, Scheduler will schedule the next instance of a recurring meeting series just in time based on current calendar availability.

As an example, asking Cortana to “Schedule 30 minutes of focus time every day” will initially create the first 30 minute instance for the next available date on your calendar. Once the appointed time has passed, Scheduler will then book another instance on the following date. If the original time slot is not currently available, then Scheduler will simply adjust the scheduled time based on your availability.

Some common scenarios:

  • “Cortana, please schedule 30 minutes of focus time for me every day.”
  • “Cortana, please find 45 minutes for a 1:1 with me and Anne every 2 weeks.”
  • “Cortana, please schedule a monthly team meeting for 1 hour.”

This message is associated with Microsoft 365 Roadmap ID 85636

When this will happen:

This feature update will be available as of November 2, 2021.

How this will affect your organization:

Once this feature is available, subscribers can ask their virtual assistant to schedule recurrent meetings. The virtual assistant will schedule following meetings once the “current” one is finished, saving users’ time.

What you need to do to prepare:

There is no action you will need to take, this new feature will be automatically available to fulfill the user’s request for recurring meeting via natural language.Help and support

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