Published February 9, 2021

List rules make it easy to set up notifications of changes

Reference ID: MC227447

MC227447 – Updated February 09, 2021: We have updated the rollout timeline below. Thank you for your patience.

With this update, SharePoint users with edit permissions on a list can create simple if/then rules, based on changes to list information, to set reminders and send notifications.

This message is associated with Microsoft 365 Roadmap ID 64163.

When this will happen

  • Targeted release (organization): gradual roll out in late November; expect to be complete in mid-December 2020.
  • Standard release: gradual roll out mid-January; expect to be complete by the end of February (previously January)

How this will affect your organization

Users with edit permissions on the list can create and manage rules. Users with read-only permissions can’t create or manage rules.

Once the feature is available to your users, they’ll be able to create a rule by selecting Automate and then Create a rule in the list command bar near the top of the page.

These notifications emails will be sent from Microsoft 365 to one or more users in your organization, as shown below for reference:

Once rolled out, the feature will be available to all list users in Microsoft Lists and SharePoint. Users will be able to create a maximum of 15 rules per list.

What you need to do to prepare

You might want to notify your users about this new capability and update your training and documentation as appropriate.

Learn more:

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