Published October 28, 2021

New file sharing experience in Microsoft Teams

Reference ID: MC294746 | Effective: October 28, 2021

MC294746 – Microsoft is updating the file sharing and access control experience in Microsoft Teams to make it similar to the experience with other Microsoft 365 apps. Microsoft had announced (MC218732) this feature last fall but delayed the rollout to ensure the best customer experience.

Microsoft apologizes for any inconvenience that this delay may have caused and are working to ensure they provide timely updates in the future.

When this will happen:

This is now available for all organizations.

How this will affect your organization:

With this update, when users share a file from within Teams (desktop/web), they will have the option to create sharing links that provide access to:

  • anyone
  • people with existing access
  • people within your organization
  • specific people, including those in a 1:1 chat, group chat, or channels.

Before users share a file in a chat and channels, they will be notified if recipients don’t have permission to view the file. The user can change permissions before they share the file (if they have permission to do so).

What you need to do to prepare:

Teams honors the sharing controls defined in SharePoint. For example, if external sharing is disabled in SharePoint, then it is disabled in Teams as well.

The default file link permission in Teams will be the same that is set at tenant level, unless that setting has been overridden at the respective SharePoint site level.

Review your file sharing options in the SharePoint admin portal to ensure that they align with the requirements in your tenant.

Additional information

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